How To Avoid The Top 4 Budget Busting, Stress-Inducing Mistakes When Starting a Business or Moving Your Office

Here are the 4 most common mistakes when moving into a new office:

 

Mistake #1 — Not Using A Checklist

This may seem like a no-brainer to those who manage projects, but project management may not be a forte of someone placed in charge of your move-in (like an office admin). Even those who use a list typically fail to make the list detailed enough.

Mistake #2 — Trying To Save Money By Doing the Move-in Yourself.

Don’t ask your staff to coordinate the move-in like purchasing new technology, moving and reconnecting any existing computers, phones and other devices to save a few bucks. You’ll frustrate them and end up with the phones ringing at the wrong extension, lost cables, and workstations that get dropped rendering them useless. You don’t want to let the movers do this job either; they may be great at moving furniture, but a network is a lot more sophisticated and sensitive.  If you are a start-up you will want to make sure you purchase the right technology and right cloud solutions. Most importantly you want to make sure all of your technology is properly configured and deployed. Be smart and hire an IT pro to do it the right way.

Mistake #3 — Not Hiring The RIGHT IT Firm To Move Your Network

Make sure you know what to look for when outsourcing. A few things to look for would include references from other clients, proof of insurance, a service level guarantee limiting the amount of time you are down, and a professional, organized approach to quoting the move-in. A real pro will insist on visiting your current location / new location to conduct a detailed site survey. NEVER hire anyone who wants to quote you over the phone. Additionally, look for an IT company that will apply the charges for conducting your site survey against the total cost of the move-in if you choose them.

Mistake #4 — Not Giving Your Phone, Internet And Cable Vendors Enough Advance Warning

80% of unexpected communications, blackouts and cost overruns on network moves are caused by failure to properly plan voice, data and electrical installation in advance. Just because the prior tenant had computers and telephones is no guarantee that the cabling is suitable for your phones and your computer network. Advance planning will help you avoid emergency rush fees or band aid fixes to make things work.

Internet and telephone connections require as much as six weeks advance notice to be installed, tested and ready the day you move in.

And if you are building a new office, don’t leave it up to the builder to decide how many power outlets, network and phone connections you will need. Remember, changes and additions after the walls are up are at your expense. With printers, scanners, faxes, and other technologies connecting directly to the network these days, the rule of thumb of one electrical outlet, one phone and one network connection per employee is woefully outdated.

Hire Us For Your Next Office Move And Get A
$500 Office Move Toolkit… FREE!

If you (or someone you know) is planning on moving, contact us for a FREE Office Move Toolkit. You’ll receive:

  • “The Office Relocation Planner,” which is a step-by-step guide for relocating your office and updating your office systems.
  • FREE Office Move Checklist to make sure you don’t overlook important action items.
  • FREE Site Survey and Network Move Plan. At no charge we’ll map out your move to minimize costs and downtime.

To Receive Your $500 Office Move Toolkit Fill out our Contact Us Form Or call us direct at 714-500-4850